Columbia Woodlands®, LLC

Rental Agreement

 

In consideration of the monies received and the mutual promises contained herein (the “Agreement”), the Owner, Columbia Woodlands, LLC (“Owner”), of the subject property (“Property”) detailed below hereby agrees to grants access to use the Property to the undersigned, (herein referred to as Invitee), on the Property and dates described in the confirmation email letter and under the conditions started herein. The Invitee is the person who will occupy the Property. 

 

☐        Lakeside Cabin 6608 Rieger Drive NW, Dover, Ohio 44622

            *4 guest maximum occupant allowance

☐        Rising Sun Cabin 6608 Rieger Drive NW, Dover, Ohio 44622

            *4 guest maximum occupant allowance

☐        Dreamcatcher Cabin 6608 Rieger Drive NW, Dover, Ohio 44622

            *6 guest maximum occupant allowance

☐        Rock Path Cabin 2389 Crown Rd. Ext. Dover, Ohio 44622

            *10 guest maximum occupant allowance

☐        Red Feather Tent 6608 Rieger Drive NW, Dover, Ohio 44622

            *4 guest maximum occupant allowance

 

☐        Little Fawn Tent 6608 Rieger Drive NW, Dover, Ohio 44622

            *2 guest maximum occupant allowance

 

☐        Eagles Nest Tent 6608 Rieger Drive NW, Dover, Ohio 44622

            *2 guest maximum occupant allowance

 

☐        Whippoorwill Tent 6608 Rieger Drive NW, Dover, Ohio 44622

            *2 guest maximum occupant allowance

  1. Check in Time: Check in begins at 4:00 pm. Prior to your check in you will be given a code with which to obtain an entry key for the Property.

  2. Check-out-Time: Checkout is 11:00 am on the departure date.

  3. Reservation Deposit/Payment: A non-refundable “Reservation Deposit” of 50% of the reservation total to hold an advance reservation is required. The remaining 50% of the reservation amount is due 15 days prior to the date of arrival. If the reservation is made less than 15 days prior to the date of arrival, the entire balance is due, in full, to Columbia Woodlands, LLC to accept your reservation.  A check, Visa, MasterCard, American Express and Discover card are the only forms of payment accepted. If more than one paying Invitee, each Invitee shall be individually and completely responsible for the performance of all obligations under the Agreement, jointly and individually with every other Invitee.

  4. Damages: Invitee agrees to provide a valid credit card and grants consent for Owner to charge the provided credit card in the event that damage and/or loss has been incurred to Property. You hereby grant consent for Owner to charge your credit card in any amount of actual damages to the Property arising from your use of the Property, as well as for missing items, excessive cleanup, and if necessary, the cost incurred in removing you from the Property. You agree to leave the property in the condition as found. If guest violate the No Pet Policy, Invitee will incur additional cleaning charges.

  5. Property Inspections: All problems, including inadequate cleaning and damage, must be reported in writing (email is acceptable) to Owner within 24 hours of check-in for prior guest to be held responsible.

  6. Notification: It is the Invitee’s sole responsibility to inspect the Property upon arrival. The Invitee agrees to inspect the entire Property to ensure that it is free of hazards and properly equipped. The Invitee and other guests assume the entire risk of injuries arising from use of the Property.

  7. Occupancy: The maximum number of occupants allowed is cabin-specific and detailed above. Children over the age of 3 are counted towards the maximum occupant allowance. A $75.00 per additional guest, per day fee will apply for any guests beyond the maximum allowance. If it is discovered after check-in that the maximum guest allowance has been exceeded, the $75.00 per additional guest, per day fee will be applied to the Invitee credit card on file. A guest registration list of the occupants including age MUST be completed and returned within 3 days of acceptance of a reservation request by the Owner. The registration list includes the requirement of a photo copy of the Invitee’s driver’s license.  Failure to provide a completed registration list to Owner within the 3-day period may result in the cancellation of your reservation at Owner’s discretion.

*Copy of driver license required of invitee- Please send photo copy to concierge@columbiawoodlands.com

       The submitted registration list may be subsequently modified prior to check-in with Owner’s written consent via email. Overcrowding or misrepresentation as to the number of guests is grounds for immediate revocation of the access to the Property, and removal of Invitee without refund. Parents may not book properties for their children. The Invitee must be present at the property for the time of the reservation and take full responsibility for the property. Children are the responsibility of the Invitee. The Property and surrounding areas are not necessarily “child safe.” Children should not roam free on decks, climb on furniture, climb on rock walls, hang out of windows, or engage in other unsupervised and/or potentially dangerous activities. Invitee takes full responsibility for all lost, stolen or broken items, and any damages to the Property of any kind.

  8. Restrictions on Property: Invitees are prohibited from engaging in any unlawful activity or any other activity that constitutes a nuisance. Invitees and all other guests are prohibited from firing guns on Property. Violation of this provision will result in immediate eviction without refund, and Invitee will be held liable for any damages to the property, contents, and grounds. The Owner requires Invitee to be legally and financially responsible persons over the age of 21. The person making the reservation MUST check-in and stay at the unit the entire duration of the reservation. NO PARTIES are PERMITTED without the prior written consent of the Owner; this includes occupancy greater than that of the reservation list and any excessive noise at any time day or night. Violators will be removed from the property immediately and prosecuted for damages and losses. Invitee shall make no alterations in or about the premises including, but not limited to, moving furniture, painting, wallpapering, adding or changing locks, installing antennas, placing signs, displays or exhibits, or using screws, fastening devices, large nails or adhesive materials. RV’s, horse trailers, or boats are permitted to be parked in the driveway, but Invitee assumes full responsibility for damage to or of any kind to these items while parking or exiting the property.

  1. Campfire:  To ensure the safety of all guests, wildlife, and the beauties of nature, fires are only to be lit in designated areas.  Fires should never be left unoccupied and extinguished before leaving the pit area.  Keep fires small and under control at all times.

  2. Pets: NO PETS are allowed on the Property at any time. Violation of the “no pets” stipulation is grounds for immediate removal without refund.  If evidence of a pet is found upon departure the Invitee will incur additional cleaning fees.

  3. Smoking Prohibited: The property is a non-smoking property and any form of smoking is prohibited inside the Property. Violation of the NO SMOKING policy is grounds for immediate removal without refund.  IF WE SMELL SMOKE UPON CLEANUP, YOU WILL BE CHARGED $250.

  4. Personal Property Loss: Invitees are solely responsible for personal property left in or about the Property. We understand that people do forget things and we will do our best to find and return lost or forgotten items, however, the Owner shall not be held liable under any circumstances for any damage to, or loss of personal property.

  5. Cancellations and Changes in Reservations: Cancellations must be made in writing (email is acceptable) 30 or more days prior to scheduled arrival. If a reservation is cancelled with less than 30 day notice, you will forfeit the Reservation Deposit. If you are a “no-show,” you will forfeit the full amount of the rental. We do not give credit for early departures or for inclement weather. If a change in reservation is requested, the Owner will make reasonable effort to accommodate the change.

  6. Subletting and Assignment: Invitee may not sublet, sublicense or otherwise grant any rights to the property. Invitee may not assign the Agreement without the Owner’s prior written consent.

  7. Attorney’s Fees: If Owner consults legal counsel or a professional collection service for collecting any amounts due to Owner under this Agreement, Invitee shall be responsible for all costs of litigation and/or collection in case of such, including actual attorney’s fees.

  8. Limitations on Rental: Owner will not be liable for circumstances beyond their control, including but not limited to, appliances or air-conditioning/heating failure, other mechanical failure, unfavorable weather, disruption of utility services including cable television, other acts of God, etc. There will be no relocation, rental pro-ration or refund in the event of such circumstances. In the event the Owner is unable to deliver the property to Invitee because of property sale, property owner decision, natural disaster, mandatory evacuation, published road closure due to Acts of Nature, eminent domain or Acts of Nature, or if the property is unavailable because of construction delays or lack of utilities, Invitee agrees that Owner’s sole liability, as a result of any of these conditions, will be a full refund of all payments tendered by Invitee. Invitee and Owner agree that in case of inadvertent double booking or occupancy by Owner in preparation for a tornado, Invitee will be ONLY entitled to a full refund of all monies previously tendered by Invitee or in the alternative to an alternate rental period at the discretion of the Invitee. If Owner is able to relocate Invitee, Invitee agrees to pay the difference in rental amount, should Invitee accept alternate accommodations. Invitee expressly acknowledges that in no event will Owner be held liable for any other condition out of the control of the Owner, or for any incidental or consequential damages, including but not limited to, expenses that result from moving or for any other losses.

  9. Tenancy: The Invitee acknowledges that it is NOT a tenancy for the Property. The Property is not rented for more than 30 days, and is taxed and treated as a transient occupancy, akin to hotel accommodations. Property Laws do not apply to the access granted herein, and the Invitee may be removed as a trespasser immediately upon termination of this Agreement. The Property is rented on regular short-term periods, and for a significantly higher rate than a non-vacation rental. Often a Invitee is scheduled to begin a vacation on the Property on the same day as the check-out day of the prior Invitee. If Invitee stays even one additional day (Holdover) the Owner would face significant logistical problems with the next Invitee, including possible liability. As such, Invitee agrees to vacate immediately on the check-out day at 11:00 am. Failure to do so will entitle Owner, in addition to all other remedies available to it, to: have Invitee ejected as trespasser; and to physically remove Invitee and all of Invitee’s possessions from the Property, for which Invitee hereby grants permission and consent, and obtain damages and injunctive relief against the Invitee.

  10. Indemnification: Invitee agrees to release and indemnify Owner from and against all liability should anyone be injured upon the premises during the term of occupancy, resulting from any cause whatsoever, except in the case of personal injury cause by willful gross negligence on the part of the Owner.

  11. Owner Changes: Every effort is made to ensure all info on the website, in any other Owner provided and prepared material and other documentation is accurate and complete. However, Owner is not liable for errors, omissions, mistakes, price changes, and any changes by the Owner in furnishings, equipment, bed arrangements, and other accommodations.

  12. Effective Date: Not withstanding any other assurance to the contrary, this Agreement is not binding or effective until signed by Invitee and accepted by Owner as evidenced by Owner’s acceptance of deposit payment.

  13. Governing Law: The terms and conditions stated herein will be interpreted by and governed under the laws of the State of Ohio. Owner and Invitee irrevocably submits to the exclusive jurisdiction of the courts of the State of Ohio located in Franklin County for the purpose of any suit, action, proceeding or judgment relating to or arising out of this Agreement and the transactions contemplated hereby. Owner and Invitee hereto irrevocably consent to the jurisdiction of any such court in any such suit, action or proceeding and to the laying of venue in such court. Owner and Invitee hereto irrevocably waives any objection to the laying of venue of any such suit, action or proceeding brought in such courts and irrevocably waives any claim that any such suit, action or proceeding brought in any such court has been brought in an inconvenient forum.

  14. Invalid Provisions: If any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws effective during the term hereof, such provision shall be fully severable and this Agreement shall be construed and enforced as if such illegal, invalid or unenforceable provision or by its severance hereof. Furthermore, in lieu of such illegal, invalid, or unenforceable provision there shall be added automatically as a part of the Agreement a provision as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and still be legal, valid, or enforceable.

  15. Entire Agreement: This Agreement along with the attachments sets forth the entire understanding of the parties and supersedes all prior agreements or understandings, whether written or oral, with respect to the subject matter hereof. No amendment or modification hereto shall be binding unless made in writing and signed by the parties hereto.  This Agreement may be signed in counterparts, each signature together constituting a fully executed agreement.  A facsimile or copy of a signature will also be acceptable to constitute a validly executed signature on this Agreement.

  16. Waiver: The waiver by either party hereto of a breach of any term or provision of this Agreement shall not operate or be construed as a waiver of a subsequent breach of same provision by any party or of the breach of any other term or provisions of the Agreement.

  17. Headings: Headings of the paragraphs herein are used solely for convenience and shall not be used for interpretation or construing any word, clause, paragraph, or provision of this Agreement. A copy of this Agreement can be emailed to you for your records.

 

                                                     CREDIT CARD INFORMATION / RENTAL AGREEMENT SIGNATURE

A credit card is required to be held on file for a stay at our property.  A $1.00 hold may be put on your credit card at time of check-in to verify the card and will be refunded within (7) seven days of departure

Licensee herby grants Owner permission to charge this credit card to cover any incidentals, damages to the property, excessive cleaning, missing items or cost incurred to remove any member of the party.  This card will also be used to charge any food, beverages or special amenities used/provided during your stay.

Hot Tub Waiver (if applicable)

If I, the tenant, opt to use the hot tub,  I agree to the following conditions:

  1. Six (6) person maximum hot tub capacity.

  2. No food or drink shall be allowed in the hot tub.

  3. No glassware is allowed in or around the hot tub.

  4. No body lotions shall be allowed in the hot tub; children (16) years of age and younger shall be accompanied by an adult while in the hot tub.

  5. Rinse off before entry.

  6. No infants shall be allowed in the hot tub.

  7. Hot tub will be left in the same condition as it was found upon entry of lease agreement.

  8. All individuals, including pregnant women and/or those under the influence of alcohol and/or drugs shall use the hot tub at their own risk.    

If the hot tub is damaged or otherwise mistreated during my tenancy, or if upon arrival, I find that the hot tub has been previously misused, I understand it is my responsibility to immediately contact Columbia Woodlands, LLC.

I understand that by agreeing to this waiver, it is my responsibility to inform every person using the hot tub of these rules, and to insure every person abides by them.

I further understand failure to comply with these guidelines will result in paying any additional expenses to restore the hot tub to its prior condition.

I understand that this agreement / waiver is incorporated into, and is part of, the original lease agreement between the parties.

By agreeing to this agreement, I release Columbia Woodlands, LLC from any liability associated with my or my guests use of the hot tub. I have read and agree with the above stated conditions.

 

               

Golf Cart Agreement (if applicable)

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND COVENANT NOT TO SUE

 

In consideration of the use of a golf cart at Columbia Woodlands, the licensee, being of legal driving age in the State of Ohio, for himself/herself and personal representatives, heirs, and next of kin does hereby:

  1. Release, waive and forever discharge Mason Dover, LLC, Columbia Woodlands, LLC, Mason Woodlands, LLC, its assigns, agents, successors, and all affiliate companies together with their respective officers, directors, members, shareholders, employees, representatives, agents, successors or assigns (referred to individually and collectively as "Releasees") from any and all liability to the undersigned, his/her personal representatives, assigns, heirs, and next of kin for all losses or damages and all related claims, on account of injury to the person or property, or resulting in the death of the-undersigned which arise from or relate in any way to the undersigned's use of the golf cart, whether caused by the negligence of the Releasees or otherwise.

 

  1. Covenant and agree that the licensee shall not commence or maintain any suit thereon against Releasees and agrees to indemnify, save and hold harmless Releasees from and against any and all loss, liability, damage or cost incurred which arise or relate in any way to the undersigned's use of the golf cart, whether caused by the negligence of Releasees or otherwise. Agree to indemnify Releasees from any and all liability arising from the use of the golf cart.

  2. Assume full responsibility for any risk of bodily injury, including death, or property damage arising out of or related in any way to the undersigned's use of the golf cart, whether caused by the negligence of Releasees or otherwise. Agree to defend Releasees against any lawsuit arising out of the use of the golf cart

  3. Acknowledge that the use of the golf cart involves risk of serious bodily injury, including death, and property damage. In the event of accident, the undersigned expressly acknowledges that his/her injuries may be compounded or increased by negligent rescue operations or procedures of Releasees, and does hereby knowingly and expressly forever release and discharge Releasees from all claims arising therefrom.

  4. Agree that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts and omissions, including negligence, of the Releasees, including but not limited to, negligent rescue operations, and is intended to be as broad and inclusive as is permitted by the laws of the State of Ohio. The undersigned further agrees that if any portion hereof is held invalid, it is agreed that the remaining terms shall, notwithstanding, continue in full legal force and effect.

  5. Agree that when using the golf cart, the undersigned shall follow all posted rules in the golf cart and area including but not limited to:

    • No off roading.                             

    • Gravel or paved paths only.                              

    • Turn off key when not in use.

    • Be cautious of wildlife.

    • Contact property managers in case of emergency.

    • Operate the golf cart in a safe manner.                              

    • Maximum of six (6) people on cart and all passengers must be seated.

    • NO CHILDREN ALLOWED IN DRIVERS LAP.

 

  • Anyone observed abusing golf cart rules and regulations will forfeit all privileges immediately. This includes reckless driving, speeding, or allowing underage guests to operate the cart.

 

  • It is strictly forbidden that a minor or any individual without a valid driver's license operate this vehicle. At no time may a minor have a hand or hands on the steering wheel when the vehicle is moving. This requires the authorized driver to have possession/control of vehicle keys when not in use. No excessive speed, joy riding, or any type of unreasonable activity with the golf cart will be tolerated. No attempts to transport more people than the cart was designed for will be tolerated. In no way should the use of this vehicle be seen as Releasees endorsing this vehicle as  a  form of recreation or fun. If the Releasees determines in its sole discretion that  the undersigned has misused the golf cart in any way, it will require an immediate return.

  1. Agree that upon acceptance of the golf cart and within 1 hour of check-in, the licensee will inspect the golf cart for problems or damage and notify property management immediately if any issues are found.  If the licensee does not notify management within this time frame, the undersigned agrees the golf cart is in good working order, condition and repair. Upon termination of the stay at the property, the golf cart will be inspected for damage and the licensee shall be responsible for any damage to the golf cart and repair needed and the licensee agrees that such costs will be deducted from the deposit or otherwise charged to the credit card on file. Also the licensee further agrees to pay for any costs incurred to collect for damages.

  2. Agree that the licensee is at least 16 years of age and can show a valid driver license. Under no conditions is the licensee allowed to let another driver drive this golf cart, unless cleared by the property managers upon signing of this waiver.

I have read this complete release and waiver of liability, assumption of risk and indemnity agreement, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING  IT AND HAVE SIGNED IT  FREELY AND  VOLUNTARILY  WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME. I further intend my agreement to constitute a complete and unconditional release of all liability to the greatest extent allowed by law.

Contact Us

TEL: 1-844-681-7500

Wedding/Event Information: info@columbiawoodlands.com

Reservation Information: concierge@columbiawoodlands.com

Property Access Is Limited To Registered Guests Only.

6593 McKracken Dr. NW

Dover, Ohio 44622

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